Notifications

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Overview

Backstage allows setting up internal notifications about work status updates or assigned financial documents. You can view the messages directly in Backstage and configure to get them via email.

You can activate notifications for the following Backstage modules:

  • Media Processing > Import
  • Sales > Order Management
  • Finance > Invoices and Sales Reports
  • Project Management

Configure notifications

To view your notifications, click the bell icon in the upper right corner of the screen. A number on the bell icon shows your unread notifications.

A screenshot of Backstage top bar. Navigation elements to view notifications are shown.
Backstage top bar

  1. Click the bell icon to view a list of your notifications and configure email messages:
  2. Each notification message has a button to jump to the related section/document.

A screenshot of notification dialog. Navigation elements to support reading notification messages and configuring notifications intervals are shown.
Notifications dialog

  • In the dialog,, click to view the list of all notifications.
  • Click to mark all notifications as read at once.
  • Click the icon to access the Configuration tab where you can set how often you want to receive email notifications.

A screenshot of the notifications configuration dialog. Navigation elements to set up email notifications are shown.
Notifications > Configuration tab: Set up email notifications

Activate notifications for an access or access group

Media Processing

Media Processing > Import

You can send notifications about new media upload to an Import folder and/or about media with an error status.

  1. To activate notifications about new media upload, right-click an Import folder and select Settings from the context menu:A screenshot of Import folder's context menu. Navigation elements to access folder management from the folder's context menu are highlighted.
    Context menu of an Import folder > Settings
  2. In the Notifications tab, add access groups, accesses, or yourself to be notified, and activate New media and/or Media with error status options:

A screenshot of the Notifications tab in folder management. Navigation elements to add users to be notified, and to enable New media notifications and/or Error media notifications are highlighted.
Folder Settings: Notification setup

The specified accesses or access groups will then receive notifications about new media upload and/or about media with an error status.

Financial documents

  • Sales > Order Management
  • Finance > Invoices and Sales Reports

When you select Salesperson 1, 2, or 3 in a financial document form (Delivery Note, Price Quote, or Invoice), the system assigns the document to that person and notifies them of any updates.

A screenshot of a financial document setup window. Navigation elements to assign the financial document to users to notify them of any updates.
Financial document: Assign a salesperson

Project Management

In Project Management > Projects, you can specify Assignee 1, 2 and 3 for a project. They will then receive notifications when a project status changes.

A screenshot of a project setup for project management. Navigation elements to select users to be notified about project status updates are selected.
Project Management > Project: Set Assignees

You can also enable notifications for access or access groups in the Notifications tab of a project.

A screenshot of the Notification tab in project management. Navigation elements to select users to be notified about project status updates are selected.
Project Management > Project: Notifications tab